Welcome to Cardinal Newman Catholic School

The role of PFA (Parent-Friends Association) Secretary involves managing the administrative functions of the association to ensure efficient communication and record-keeping. This position is vital for maintaining organisation and supporting the Chair, Co-Chair and wider committee in their activities. Key Responsibilities Prepare and distribute agendas for termly committee meetings in consultation with the Chair Take accurate minutes during meetings and distribute them to committee members in a timely manner Maintain official records of the PFA including meeting minutes, membership lists and important correspondence Handle incoming and outgoing correspondence on behalf of the PFA Support the creation and distribution of communications to parents about upcoming events and activities Help coordinate the annual calendar of PFA events alongside the Chair and Co-Chair Maintain necessary documentation for PFA activities, including risk assessments for events when required Ensure compliance with any regulatory requirements for the association, such as data protection policies Assist with the organisation of the Annual General Meeting (AGM) in September Skills and Qualities Strong written communication and note-taking abilities Good organisational skills and attention to detail Reliability and commitment to deadlines Ability to work effectively as part of a team Computer literacy for document preparation and email communications Discretion when handling sensitive information Approachability and a friendly demeanour Notes The primary time commitment includes termly committee meetings and additional time for preparing minutes and communications Templates and previous documents are available to help streamline administrative tasks This role provides excellent insight into all aspects of PFA activities The position offers a valuable contribution to the school community without requiring attendance at all events